Vendor Rules
 

We are so extremely excited that you have decided to join our family of exotic pet lovers!!!  As vendors we know that it comes with responsibility. With that responsibility we ask that you respect not just your business but also others around you. We are one big family with common goals! We are here to support you in the ways that we can, but to do so we have rules that need to be followed to keep this a successful show.

 

Northern Nevada Reptile and Exotic Pets Expo reserves the right to update the rules and regulations as needed without notification. Please check our social media and website for updates. 

Animal Rules

  1. No venomous or devenomized reptiles are allowed.

  2. All animals are to be kept and sold in secure containers.

  3. Vendors are responsible for any injuries their animals cause to themselves or other persons

  4. All animals must be healthy and acclimated at the time of sale.

  5. No federally endangered, threatened, protected or Nevada native herps or animals may be sold or displayed without proper approval and documentation of such.

  6. Vendors are responsible for researching all illegal animals for the state of Nevada.

  7.  All animals must have proper care. No overcrowding, dirty, or improper enclosures.

  8. Everyone is required to bring the proper equipment needed for lighting or enclosures. Including: Light fixtures, extension cord if needed, food, water containers, etc.

  9. We ask that each vendor provides appropriate contact information to buyers for questions or concerns they have. Care/information sheets are appreciated in order to educate on proper handling, care, and habitat needs for each animal they are selling.

  10. All insect feeders must be presorted into secured containers. To "scoop them out" for customers is not permitted. 

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Booths

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  1. A person must be present at the booth at all times during show hours.

  2. Vendors MUST be finished setting up an hour before we open to the public.

  3. Vendors must also stay an hour after we close the doors to admissions (1:15pm & 3:15pm), without packing up, to give remaining guests time to browse the event.

  4. During the last hour of the event, vendors must complete the tax forms provided by the event coordinators. Please fill these out appropriately and accurately, provide the sales taxes to the coordinators (preferably in the form of a check to the department of taxation), and return before you leave. See the taxes section.

Fees & Taxes

  1. Everyone is required to pay booth fees and any other fees discussed with an event coordinator on or before the deadline date. (July 11th)

  2.  Vendors must provide an estimate of the amount made when asked.
    This is entirely confidential and is necessary for us to continue running. The City has to approve us to continue doing expos. Providing an estimate of revenue and local economic impact from all vendors as a whole when they ask means they will continue to see value in the event. In some cases the city itself sponsors us because of this and we are able to give booths to vendors for free.

  3. Vendors are responsible for paying all appropriate local, state, and federal taxes based on their sales. 

Special Event Permits Department Of Taxation.jpg

Vendor Conduct

  1. No smoking or alcohol is permitted within the community center building. Please keep personal hygiene in mind. This is a family event, you may be asked to leave (without refund) if you smell very heavily of cigarettes, marijuana, or alcohol. 

  2. Be mindful of inappropriate conversations when young children are present.

  3. Non-professional behavior including to but not limited to verbal abuses, threats, intoxication, overly loud, lewd or inappropriate behavior, whether at the expo or on any of our social media pages  will NOT be tolerated.

  4. Loud, amplified music or other sounds, contraband, and dangerous objects are prohibited. 

  5. Distributing flyers, selling animals, items etc outside of your booth in the parking lot or elsewhere is prohibited.

  6. Please keep your space clean. Vendors are responsible for removing all garbage from their space and making sure their area is clean both during and after the show.

  7. Vendors are responsible for showing up on time, before we open our doors to the public. Exceptions are only made in case of emergency. Approved applications will be given the password to the vendor information page, which includes set up times for vendors. You must be finished at least half an hour before our show's start time.

  8. Vendor and visitor close times are not the same. There is important information for us to collect from you after we close the doors to admissions. Please do not pack up and leave the moment we lock the public's entrance.

Liability

  1. By submitting an application, vendors agree to hold Northern Nevada Exotic Pet Show, the coordinators and staff, harmless from all claims beyond the price of the booth fee.

  2. NNREPS staff and community center staff reserve the right to evict or refuse entry any persons not in compliance with the listed rules without refund.

  3. Vendors take full responsibility for all animals brought to the show, and any injuries caused by the animals are the sole responsibility and liability of that vendor.

  4. Vendors also assume full responsibility for safeguarding their merchandise, animals, and belongings (including vehicles) from damage, harm, or theft during the event. Keep an eye on animals and merchandise during event and securely lock up vehicles.

  5. Vendors who bring their children to the event are responsible for watching them. They also agree to the above stated rules on behalf on the minor(s) accompanying them.

 

Everyone that is found of counterfeit or stolen merchandise or of unlawful sales will be removed as well as the merchandise may be confiscated and given to proper authority.